Brief Info
The amendment to the Ordinance on Waste Recovery and Disposal Records (NachwV) (see the Federal Ministry for the Environment, Nature Conversation and Nuclear Safety [BMU]), which takes effect on February 1, 2007, the rules will change for everyone involved in waste disposal. The previous documentation process based on paper forms will now only be permitted in exceptional cases and for a transitional period until 2010. Instead, it will become a requirement to transmit documentation, consignment notes, handover certificates, and registers – the successors of the record books – electronically.
Electronic verification will become obligatory!
In order to ensure the legal equivalence of the electronic documents to the paper forms, the electronic documents must be signed with qualified electronic signatures. For many producers, transporters, and disposers, this results in new requirements for waste disposal organization:
Analysis of your situation
Together with you, we analyze which documents and numbers of documents, which workflows, and which positions are impacted by electronic verification. We discuss with you your organizational and work instructions relative to the introduction of electronic signatures. And of course we clarify the technical options for the participation of your enterprise in electronic processes.
Your roadmap
With our years of experience in waste management and data processing, we can provide you with a custom-fit recommendation for the participation in electronic processes. Of course, we take into account the developments at your most important partners in disposal. Our roadmap for you contains technical specifications, milestones, and of course the costs of the electronic process. You'll soon see the savings for yourself.
Support during implementation
As a matter of course our technical experts will support you in the implementation of your roadmap, both with organizational adjustments and with software implementation services. By the way, we don't just offer these services for waste management: Electronic invoicing or other documents and information you would like to exchange with business partners can also be built into your roadmap.
Consignment note procedure:
As of February 2010, consignment notes must be maintained electronically in compliance with the Ordinance on Waste Recovery and Disposal Records, and signed with qualified electronic signatures. During the transitional period until the beginning of 2011, waste producers and transporters may sign a receipt ticket manually, while maintaining the consignment note in an electronic system. The disposer then signs the data for the authorities.
The producer must sign no later than at the transfer, and the transporter no later than upon acceptance. The signature need not occur during transfer/acceptance or by the driver, but can also &ndsh; with the agreement of the producer &ndsh; be done in the offices of the transporter. Handover certificates need not be maintained or signed electronically.
Our solution Modawi offers you ordinance-compliant processes, which you can already use right now to make your IT systems ready for electronic verification.
Records of Proper Waste Management:
The record of proper waste management (Entsorgungsnachweis) and the collective record of proper waste management (Sammelentsorgungsnachweis) must also be maintained electronically (using the same transfer guidelines for producer and transporter as with the consignment note) and signed just as for the consignment notes. Receipts and/or government confirmation are signed and transmitted by the authorities with a qualified electronic signature.
For this process, our solution Modawi offers the right functionality for receipt, sending, signing, signature verification, and archival.
Obligatory register:
All electronically maintained documents must be listed in an electronic register (including handover certificates for collectors). Upon (electronic) request by the monitoring authorities, a register listing must be prepared and electronically sent to the authorities.
Modawi maintains a register for this purpose in which all documents in the processes are electronically archived, including electronic signatures.
With Modawi, you're on the safe side!
Modawi is currently the only IT solution which complies with the requirements of the new ordinance. With Modawi, you can start your journey to the electronic future right now, with the secure knowledge that your IT systems will be valid even beyond 2010.
